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Major Gifts Officer - University of Saint Mary of the Lake

  • 06/18/2019 9:45 AM
    Message # 7585650
    Christine Teed (Administrator)


    Job Title Major Gifts Officer                              Department    Development

    Reports To  Vice President of Development

    Employment Class  Exempt, Benefits Eligible

    EEO Class  2 - Professional                                   Authorized Driver   Yes

    This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.  Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws.


    The University of Saint Mary of the Lake/Mundelein Seminary (USML) is the major seminary and graduate school of theology for the Archdiocese of Chicago.  Mundelein Seminary is the largest priesthood preparation program in the United States having graduated over 4,000 students since 1926 and serving over 30 dioceses in the United States and abroad. 

    The Major Gifts Officer (MGO) will be charged with developing, cultivating, stewarding and implementing fundraising efforts to ensure lasting relationships in support of the University.  Building off a steady annual fund, the MGO will collaborate with colleagues to enhance donor engagement and philanthropic giving while developing robust relationships within the local and regional Catholic community. 

    The MGO will represent the Mundelein Seminary with poise and confidence to secure essential funding to support the mission and priorities of USML.  Working with members of the Board of Advisors, donors, volunteers and University colleagues, the MGO will manage a portfolio of donors, diligently leveraging all resources to further cultivate donor relationships and maximize potential giving of major gift donors.

    Essential Job Functions/Performance Criteria

    • Be a role model for integrity, fiscal responsibility, and ethical behavior/excellence;
    • Actively engage, and demonstrate support of the USML mission/values;
    • Manage a portfolio of up to 125 Major Gift prospects and a smaller portfolio of discovery prospects;
    • Guide the identification, cultivation, communication, and solicitation of donors to meet fundraising goals; 
    • Actively engage with colleagues to develop donor strategies; 
    • Partner with Board of Advisors, USML administration and colleagues to cultivate donors through visits, phone calls and mailings; 
    • Develop and personalize donor strategies and briefing/solicitation materials for direct asks and those led by senior staff and board members, including financials, targets, and dates;
    • Solicit and secure major gifts from incremental prospects/current donors;  
    • Accurately input all donor portfolio activity/communications in the Raiser’s Edge database;
    • Maintain a comprehensive understanding of the University’s program initiatives and capital priorities to articulate to donors the organization’s mission and priority programmatic objectives;
    • Other duties as assigned.

    Ancillary Job Functions

    • Treat others with dignity, respect and courtesy.
    • Actively recognize others for jobs and work done well.
    • Consistently perform at the individual best in all personal and professional behaviors.
    • Assume accountability for work, demonstrate collaboration, learn from both success and failure.
    • Continuously attempt to grow and improve personal qualities and professional performance. 
    • Listen patiently; demonstrate understanding of what others have to say.
    • Take initiative to improve both processes/outcomes; incorporate best practices/innovations.
    • Ensure compliance with all USML policies and standards.
    • Model USML values of service, innovation, and teamwork. Hold self/others accountable for these values.
    • Participate in a mission-based culture, responsible for strong performance; appropriately act on feedback.
    • Participate in USML donor events; use these events to cultivate donor identification opportunities. 
    • As required, availability to work nights/weekends/occasional travel.

    Education and Experience – An equivalent combination of education, training and experience will be considered.

    • Bachelor’s degree required;
    • A minimum of seven (7) years of progressive Major Gift fundraising or comparable work-related experience;
    • Demonstrated success as a MGO and responsibility for a portfolio of at least $1M in annual/planned giving.
    • Experience in a Catholic fundraising organization is highly preferred.

    Knowledge, Skills and Abilities which may be representative, but not all-inclusive of those commonly associated with this position.

    • Innovative
    • Ability to close major gifts;
    • Excellent listening skills;
    • Strong communication skills including written, verbal and e-communications;
    • Excellent organizational and planning skills;
    • Attention to detail;
    • Proficient in Microsoft Word and Outlook;
    • Knowledge of Raiser’s Edge a plus;
    • Customer service orientation with exceptional follow-through ability;
    • Process and results oriented;

    Work Environment – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.

    • Typically, an office-based position with flexibility in movement; regular use of office equipment, phone, copier.·   
    • Position will travel and is exposed to outside elements, weather, traffic, etc. 
    •  Must have a valid driver’s license, full use of a personal car
    • A vast and historical 1,100-acre wooded campus (lake, buildings, bridges, 27-hole golf course, farm fields).
    • Work under pressure and meet established goals and objectives.
    • The capacity to maintain composure under stress, using tact, good judgment.  ”You are always on stage.” 
    • A commitment that all people have the right to dignity, respect, opportunity and full community inclusion.
    • Possess a philosophy that is consistent with the Mission, Vision, and Values of the University organization.
    • Consistently well-groomed to meet the expectations of the Donor audience;

    Physical Abilities that are commonly associated with the performance of the functions of this job.  The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

    • Physically able to perform the duties as assigned including the ability to lift to 30 pounds occasionally,
    • Ability to stand, sit, or walk for extended periods of time,
    • Ability to routinely ascend two to four sets of steps multiple times during the day,
    • Ability to travel outside the university campus for donor visits.

    Questions may be addressed to Holly Gibout, Vice President of Development at hgibout@usml.edu

    Employee Acknowledgement

    I understand that:

    ·   This job description provides a general summary of the position in which I am employed.  The contents of this job description are job requirements, and, at this time, I know of no limitations which would prevent me from performing these functions with or without reasonable accommodation. I further understand that it is my responsibility to inform my supervisor at any time that I am unable to perform these functions.

    ·   Receipt of the job description does not imply nor create a promise of employment, nor an employment contract of any kind, and that my employment is at-will.

    ·    I have read and understand this job description.

    Employee:  _____________________________________ Date:  _________________

    Approved: ______________________________  Date Created/Reviewed:  ______________

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