JOB TITLE: Senior Associate Director, Office of Gift Planning
JOB DESCRIPTION: Bear responsibility for the collection, conservation, administration and allocation of realized testamentary gifts to the University, including not only gifts by will or trust, but also from retirement funds, payable on death accounts, life insurance, etc. Work directly with executors, trustees, and other fiduciary/financial custodians on a daily basis to receive the full value of bequests in a timely and efficient manner and ensure against mismanagement and waste.
Ensure proper processing of bequest gifts, including coordinating with other University departments to properly allocate funds and inform the setting up of accounts. Monitor and ensure proper counting of realized bequests for fundraising, campaign and cash progress. Interpret and execute on routine language in wills and trusts, letters of direction, gift agreements and beneficiary designations.
Track and monitor open estates and testamentary distributions. Maintain processes and reporting of same, with the goal of providing timely, accurate and transparent information to colleagues, leadership and other stakeholders. Maintain meticulous recordkeeping of all correspondence, receipts, account statements, closing statements, tax forms, and probate court filings related to estate administration from notification through closure. Manage severance and distribution of all terminated life income gifts such as gift annuities and charitable remainder trusts, which involves seeking recovery of payments when appropriate and instructing the allocation of remainder distributions.
Support life income gift administration, gift annuity and trust registration and annual filings, and reporting to donors and beneficiaries as assigned. Support other aspects of gift planning services as assigned including substituting on gift documentation work when needed.
Perform other duties as assigned. Seek opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions.
Bachelor's degree required. Advanced degree preferred.
A minimum of four years of professional experience in estate settlement, estate or trust administration. A working knowledge of the legal, tax and procedural aspects of estate planning, estate administration, probate, fiduciary duties, estate and trust tax preparation and accounting required.
A minimum of two year of leading a project team or managing staff preferred.
A minimum of one year of experience developing and monitoring budgets preferred.
ORGANIZATION WEBSITE: www.uchicago.edu
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